Document Storage Services in Baltimore, MD
Baltimore Off Site Storage Services
Baltimore document storage services offer a great way to free up extra space in your office. Records storage services allow you to keep documents you might not use frequently, but still need to hold on to for retention, security, or confidentiality purposes. You can access your files at any time, and there’s even emergency retrieval services if you need a file that’s stored immediately.
We provide document storage and retrieval services for any size business. We can help you optimize your document retention plan, reduce the amount of filing space in your office, and eliminate the need to secure and store documents you otherwise would store in-house for the long-term.
Benefits of Off Site Storage
Simplicity & Cost Savings
Are you using expensive office space to maintain records and information? A document storage service helps you free up expensive office space, giving you room to use office space more efficiently and enhance the productivity of employees who maintain your documents.
Security & Access Control
Security and access control is key to keeping your files out of the wrong hands and away from prying eyes. Documents that contain personal or confidential information should be secured and accessed by authorized personnel only. Baltimore Scanning and Imaging’s secure document storage facilities only allow authorized persons to access and retrieve stored files, making it a viable solution for securing confidential files, personnel records, and important documents related to your business.
Climate-Controlled Records Storage
Our document storage facility provides temperature and humidity-controlled storage for documents in all formats. This means that you have the ability to store any type of media or file and don’t have to worry about degradation or destruction over time due to the environment—which you have little control over in your office. We can store a variety of documents, including:
- Magnetic Tapes
The facility also has a local Baltimore backup power source that insures the temperature and humidity are maintained even during a power outage.
Unforeseen natural disasters or other catastrophes can destroy years of important business documents. Using an offsite records storage facility can be an essential part of your disaster recovery program, as it is set up to protect your records from environmental damages and help your company get back on its feet as soon as possible.
Get Free Quotes on Document Storage Services in Baltimore, MD
To learn more about Baltimore Scanning and Imaging’s available storage services, just give us a call at (410) 777-8831, or simply fill out the form to your left to get free quotes on document storage solutions for your business today!
Frequently Asked Questions
What document storage services does Baltimore Scanning and Imaging provide? Our document storage services include secure and climate-controlled facilities. They are monitored around the clock. Our partners offer comprehensive solutions for storing physical documents, along with additional services such as document retention plans, disaster planning, and access control to ensure the safety and accessibility of your important records.
Can I access my stored documents at any time, and how is access controlled? Yes, you can specify your service preferences to access your stored documents at any time. Facilities are equipped with access control measures to ensure the security of your documents. Access is granted based on predetermined criteria, and systems are designed to track and monitor document retrieval activities, providing a secure and traceable process.
How does the document retention planning services work alongside professional storage? Document retention planning services are designed to help you establish a systematic approach to managing the lifecycle of your documents. Columbus Scanning and Imaging’s trusted experts work with you to identify the legal and regulatory requirements for document retention in your industry. Based on this analysis, they create a customized plan that outlines how long specific types of documents should be stored, facilitating efficient document management and compliance.